Policy - Accounts Receivable (AR) and Payroll Deduction

ACCOUNTS RECEIVABLE (AR) PAYROLL DEDUCTION POLICY

Effective Date: Immediately
Applies To: All Commissioned Employees and MLOs

Purpose:
To clarify and formalize the process for collecting outstanding Accounts Receivable (AR) balances via payroll deduction, ensuring transparency and financial accountability across the organization.

Official AR Records:
While AR balances may be visible in Blaze, the system is not always perfectly reliable. Therefore, the official and accurate record of any AR owed is the invoice sent directly by the Accounting Department. All employees are expected to refer to this invoice for accurate information.

Policy Guidelines:

• If your total AR balance is $2,000 or less, the full balance will be deducted from your next commission paycheck.
•  If your total AR balance is over $2,000, $2,000 will be deducted first, and then 50% of the remaining balance will be deducted from each subsequent commission paycheck until the debt is fully satisfied.

Exceptions:
Any exceptions to this policy must be approved in writing by Robert Miller-Bagley, Jeff Weller, or Keith Richardson.

Support:
We understand that AR deductions may be inconvenient and want to assure you that our team is here to support you. For any questions regarding your AR balance or invoices, please contact:

• Ron Saenz (Accounting) - ron.saenz@coast2coastml.com
• Claudia Botero-Morris (Accounting) - claudia@coast2coastml.com

 We appreciate your continued professionalism and commitment to maintaining clear financial practices at Coast2Coast Mortgage, LLC.