Microsoft Outlook (Desktop) - How to Add or Update Your Email Signature

Created by Rick Reach, Modified on Thu, 3 Jul at 11:22 AM by Rick Reach

Microsoft Outlook (Classic)

If you want to watch how it's done simply head to this link, select "Classic Outlook" and then scroll to the bottom.

Open a new email message.
On the Message menu, select Signature > Signatures.

Depending on the size of your classic Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.
Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
Under Edit signature, compose your signature.

NOTE: If using the signature created for you by the C2C Team, open your C2C Onboarding Guide and scroll until you get to the signature page (usually page 7):

Click on any white space in the signature table and you should see a 4-way cross arrow at the top-left corner. Click on that icon to highlight the table and then either right-click on anything shaded blue and then hit "Copy" or you can hit CTRL + C in Windows or Command + C in Mac OS to copy.

Navigate back to the Microsoft Outlook "Edit Signature" window and right-click in the empty white box and select "Paste" or "Paste with Formatting" or CTRL + V in Windows or "Paste" or Command + V in Mac OS to paste.
Under Choose default signature, set the following options.
In the E-mail account drop-down box, choose an email account to associate with the signature (should be your C2C email account).

You can have a signature automatically added to all new messages. Go to in the New messages drop-down box and select the new signature you just created. Once selected, do the same for the Replies/forwards drop-down.
Choose OK to save your new signature and return to your message. Close the empty email message and select New Email from the top bar to see your new signature and verify that the formatting is correct.

Microsoft Outlook (New)

Create and add an email signature in Outlook (New)

You can set up various signatures in new Outlook and then select the signature you want to use when composing a message. Watch the video.

Select Settings.
Select Accounts > Signatures.
Select your C2C email account you want to apply your email signature to.
Select New signature, then give it a distinct name.
If using the signature created for you by the C2C Team, open your C2C Onboarding Guide and scroll until you get to the signature page (usually page 7):

Click on any white space in the signature table and you should see a 4-way cross arrow at the top-left corner. Click on that icon to highlight the table and then either right-click on anything shaded blue and then hit "Copy" or you can hit CTRL + C in Windows or Command + C in Mac OS to copy.

Navigate back to the Microsoft Outlook "Edit Signature" window and right-click in the empty white box and select "Paste" or "Paste with Formatting" or CTRL + V in Windows or "Paste" or Command + V in Mac OS to paste.
Select Save when you're done.
With your new signature selected from the list above the editing box, go to Select default signatures and choose the new signature for both new messages and replies and forwards.
Select Save again.