Expenses | Expense Reimbursement Process & Form (for W-2 employees only)

Updated April 2026

 Expense Reimbursement Process & Form (for W-2 employees only)

Coast2Coast Mortgage allows our W-2 employees to claim their expenses without having to pay the company share of 10% on those claimed expenses. Please review below details on submission process, expense examples and calculation examples.

Submission Process:

In order to claim your expenses, the following must be uploaded to C2C Blaze Commission System:

1. Complete and sign Expense Reimbursement Form (see blank form below)

2. All supporting documents (proof of payment / paid invoices)

Examples of allowable expenses:

Here are some common examples of reimbursable business expenses for W-2 Loan Officers that you can include as part of your reimbursement form category section (include a quick description):

• Business-related mileage/travel - Either gas receipts or the current IRS mileage rate [72.5 cents per mile] are acceptable, but not both. If you work in an office, the normal commute from home to work is not a reimbursable expense 
• Client appreciation expenses (within company guidelines)
• Marketing and advertising expenses
• Open house materials/signage
• Office supplies
• Printing and postage
• Business-related licensing or renewal fees
• Continuing education/training courses
• Conference or event registration fees
• Business meals/meetings
• Technology/software used for business purposes (if approved)
• Cell phone or internet reimbursement (if company-approved)
• Parking and tolls related to business activity
• Shipping/courier expenses
• Business cards and branded materials

Calculation Examples:

    Here is an example of how this will impact your pay:

• Commission - $10,000

• C2C fee - $995

• Gross amount to MLO - $9005.

• Company share 10% = $900.50

    New Gross amount to MLO - $8104.50.

    Example with expenses claimed:

• Commission - $10,000

• C2C fee - $995

• Gross amount to MLO - $9005.

• Expenses claimed - $5,000 (deducted from Gross amount above)

• Revised Gross amount to MLO - $4005

• Company share 10% = $400.50

    New Gross amount to MLO - $3604.50

    Plus $5000 expenses = $8604.50